Covid InformationUpdatedThursday July 15, 2021 bySMSA Executives.
*Please note - This website will be updated as things change. Last updated July 1, 2021.
Failure to follow any of the below rules will mean loss in field allowance by the team or association. Please don't do it - It's not worth it to get sick or affect others.
General Guidelines and Information
Above all else - you must follow the Government of Ontario and Ottawa Public Health (OPH) rules and guidelines. Please reference the SMSA Return to Play Protocols document for rules and guidelines pertaining to our softball program.
Individuals who are planning to get a test because of symptoms or exposure, or a member of the same household of that individual, should refrain from coming to any SMSA event until a negative test has been provided to the coach & the SMSA Covid Safety Officer.
Please use this link for all current OPH Self-Isolation Instructions.
Any team activity must include a SMSA tracing form for that team.
Pre-screening through an SMSA provided COVID-19 assessment form link is required by ALL participants, volunteers and spectators on the day of the session prior to attending any game or training session. Any individual shall not attend if they fail the screening protocol.
The following individuals will not be permitted to participate in any sessions:
Anyone who has recently returned from traveling outside of Canada, in the past 14 days.
Anyone who has knowingly been exposed to or been in contact with anyone who has tested positive for COVID-19, in the past 14 days.
Anyone who is sick or has any COVID-19 symptoms.
Pre-screening form links for each team can be found here: Insert drop down menu
Reminders for Pre-Screening Forms:
Daily Pre-Screening COVID Forms are to be filled out ON THE DAY OF THE SESSION for EVERY session.
Forms cannot be filled out the day/night before, etc.
ALL spectators (MAXIMUM of 3 spectators per participant) MUST be listed on the participants submitted daily pre-screening form.
Please enter the first and last name of ALL accompanying spectators or team staff.
When entering the date of the session, if available please use the calendar function in the date of session field to enter the date.
Please fill out the form as soon as possible on the day of the event in order to assist the Coaches & Team Safety Officers.
For coaches who do not have a daughter/son attending a session as a player, please fill out the form with the coach as the participant.
OPH requires that we fill out these forms and track this information for contact tracing purposes. Fingers crossed we won't have to worry about this! Your assistance with filling out these forms correctly and efficiently is greatly appreciated.
Up to a MAXIMUM of 3 spectators per participant will be allowed to attend each session.
Team staff are not included in this 3 spectator per participant limit.
All spectators must adhere to the 3 metres physical distancing requirement for anyone outside of their immediate family that they are residing with.
All spectators are to sit together with all members of their household in their own selected area which must be a minimum of 3 metres distance from the players designated bench area AND a minimum of 3 metres distance from all other spectators.
Spectators / participants will be asked to leave small children / pets at home if at all possible, to reduce the number of individuals present at a game or event.
If they are present, they must be supervised at ALL times by a parent / guardian and must be kept away from the designated player bench area.
We recommend that spectators wear a facemask when arriving and departing the field, and at any time during the session when they are unable to adhere to the 3 metre physical distancing requirement.
At the Field
Participants can enter the field at the start of their scheduled session.
Participants, volunteers and spectators for a subsequent event shall remain in their motor vehicle in the parking lot until participants, volunteers and spectators from the prior event have returned to their motor vehicles.
Players, Coaches, and Spectators must vacate the field immediately after the allotted training session or game time to assist with maintaining the allocated times and allow team staff sufficient time to prepare for the next session and transitional period.
Teams are to clean/sanitize equipment and benches, dispose of garbage from common areas, and have all team members vacate the field BEFORE the next team arrives for the next session.
Please be advised that there will be no access to restroom facilities at this time. We will send out an update when/if this changes.
It is strongly recommended that all individuals wear a mask within the outdoor field, other than when participating in the session.
We recommend that all players / team staff / spectators wear a facemask when arriving and departing the field.
Players and team staff are required to wear a facemask if they are unable to adhere to the 3 metres physical distancing requirement during the session (i.e. Instructional talks, etc.).
No sunflower seeds, gum, etc. anywhere on or off the field in the vicinity of the field.
Each player must have their own glove, helmet and softball fielders mask / shield.
Personal batting gloves are permitted. They are not to be shared with any other players.
The most desirable scenario is that there will be no sharing of bats and back catching equipment. If bats or back catching equipment is to be shared between players, it must be sanitized by a coach / bench adult before each player uses it.
Each player is to bring their own personal facemask and keep it with them both on and off the field if possible. (i.e. Can be stored in their pocket).
Players are strongly encouraged to bring their own hand sanitizer.
Sharing of water bottles is not allowed.
Players are to keep their equipment in their own designated area for each session (which will be a minimum of 3 metres away from other participants.
All suspected and confirmed cases of COVID-19 of any player or team staff member must be reported to the Covid Safety Officer (Shannon Barry) immediately by email at: firstname.lastname@example.org
If an individual tests positive, the entire family needs to follow Ottawa Public Health rules. OPH will notify "close contacts" of that individual. This means all players in the household are not allowed to participate in softball until advised otherwise by OPH.
Teams shall follow the directions advised by OPH on how each positive case will be managed.
Return to play from COVID-19
COVID-19 positive cases, can only return to play / train / participation after:
A doctor’s note or negative COVID-19 test result is provided and received by the SMSA Covid Safety Officer, or
Ottawa Public Health has advised that the individual is considered recovered per Ontario/Ottawa Public Health guidelines and cleared to return to